Ewing Playground RFP Final Rankings

  1. Synthetic Grass Pros
  2. Texas Elite Landscaping
  3. ForeverLawn

Please submit all questions and inquiries in writing. A response will be provided in writing, posted on our web site and the USAC web site. Individual responses and proposals will not be reviewed or provided with feedback until after the official RFP close on May 5, 2017 at 2:00 PM.


Frequently Asked Questions

C1 Circuits

Q: Will TBP continue to have internet at the 400 S. Zang Blvd, #700, Dallas address in addition to internet at the 1111 Gibbins, Arlington location OR will TBP only have internet access at the 1111 Gibbins, Arlington location and discontinue internet being delivered directly to 400 S. Zang Blvd, #700, Dallas?

A: TBP will continue to have internet access at 400 S. Zang and is accepting proposals for a new internet connection at 1111 Gibbins, Arlington.

Q: Is TBP doing away with the ELAN connection with TWC/Spectrum at 831 W. 10th St., Suite B?

A: TBP does not require 831 W. 10th St and 831 W. 10th St. Suite B to have separate circuits. We are accepting proposals for a single circuit at 831 W. 10th St..

Q: Is the Saturday conference mandatory?

A: The Vendor Conference is not mandatory.

Q: Are the 470’s posted?

A: Yes,

Q: We have not seen an E-Rate 470 posted for this.

A: Our 470 is now available at usac.org/sl and can be found by searching on their website. We would like to take this opportunity to invite everyone to review our RFP for our detailed specifications at trinitybasin.net/rfp.

Q: Am I available for a meeting or teleconference?

A: Please follow the RFP process. Trinity Basin Preparatory and/or its representatives are not available for 1:1 meetings with potential bidders. These meetings could give the appearance of circumventing or undermining the RFP process. Please submit all questions to: rfpresponses@trinitybasin.net

Q: Will Trinity Basin accept partial bids or project variations?

A: Yes, Trinity Basin Preparatory will accept and consider proposals for any individual project or portion of a project a bidder chooses to propose. Trinity Basin Preparatory will also accept and consider alternative solutions offered.

Q: Did I intend to schedule a bidder’s conference for Saturday?

A: Yes, our school principals have asked us not to interfere with instructional time whenever possible.

Q: Do we accept Dallas ISD background checks? What is the background screening process?

A: Pursuant to Texas Education Code Section 22.0834, before a school district or charter school can permit individuals employed by contracting entities to work on a regular basis at a site(s) where such individuals will have continuing duties related to the contract and direct contact with students, the contracting entities must certify to the district/charter school that:

  • All such individuals hired on or after January 1, 2008 have been fingerprinted and undergone a national criminal history information record review; and
  • All such individuals hired before January 1, 2008 have undergone a name-based criminal background check.

C2

Q: Are there any special requirements to responses that we need to be made aware of?

A: Please follow the response guidelines laid out within our RFP at trinitybasin.net/rfp

Q: Are you seeking a 1-year or 3-year license for the Fortinet 500D UTM Firewall?

A: We are no longer seeking responses for the device or licensing of a Fortinet 500D UTM Firewall.

Q: What standard cable should be used between the IDF and MDF at 808 N. Ewing?

A: Category 6 cable needs to be used for the vertical cabling.

Q: What is your current licensing for the 5500 series wireless controller?

A: Permanent base license for 175 access points.

Q: Will TBP continue using existing Cisco equipment?

A: Yes, but buyback of existing equipment will be considered if a vendor is providing a non-Cisco proposal and is interested in providing an option to replace the existing APs and controller. The option on the proposal would have to be for an additional 75 APs. Proposals for APs which support instant controller technology do not require a proposal for a dedicated controller, but may as an option.

Buy back or credit would have to be provided in detail for the following materials:

  • Cisco 5508 wireless controller – SN# FCW1510L07D
  • 50 – Cisco 3602i APs
  • 12 – Cisco LAP1141N APs
  • 15 – Cisco LAP1142N APs
  • 21 – Cisco CAP3502i APs

Q: Will cabling need to be run outdoors in external pathways?

A: No, all external cabling should be run in conduit (provided as necessary by the vendor or in existing).

Q: Does TBP have a lift available?

A: Vendors will need to provide their own lift. Vendors are responsible for protecting flooring surfaces in all facilities and are liable for any damage incurred as a result of vendor activities.

Q: Can penetration be done to an interior hard-wall?

A: Yes, pending building owner approval. All proposals must include a full conduit solution for 10th Street and Panola locations due to the hard ceiling environment as an option.

Q: Who is responsible for hanging a rack and terminating cabling in a new closet or IDF?

A: The vendor will be responsible for both of these.

Q: Is there a preferred cable manufacturer?

A: No but all proposals must present a manufacturer certified/warrantied solution, end-to-end including all termination hardware.

Q: Will the existing IDF in room 605 be relocated by the vendor?

A: Yes, this IDF will need to be moved and installed in room 607 by the vendor with all necessary cable runs or pulls.

Q: Will newly installed conduit need to be painted?

A: No

Q: Are maps of the campuses available for the cabling components of the C2 RFP?

A: Yes. Maps were provided during the vendor conference and updated maps are available upon e-mail request, even after the close of Q & A on Jan 17, 2017.

Q: Is the Saturday conference mandatory?

A: The Vendor Conference is not mandatory.

Q: Are the 470’s posted?

A: Yes,

Q: We have not seen an E-Rate 470 posted for this.

A: Our 470 is now available at usac.org/sl and can be found by searching on their website. We would like to take this opportunity to invite everyone to review our RFP for our detailed specifications at trinitybasin.net/rfp.

Q: Am I available for a meeting or teleconference?

A: Please follow the RFP process. Trinity Basin Preparatory and/or its representatives are not available for 1:1 meetings with potential bidders. These meetings could give the appearance of circumventing or undermining the RFP process. Please submit all questions to: rfpresponses@trinitybasin.net

Q: Will Trinity Basin accept partial bids or project variations?

A: Yes, Trinity Basin Preparatory will accept and consider proposals for any individual project or portion of a project a bidder chooses to propose. Trinity Basin Preparatory will also accept and consider alternative solutions offered.

Q: Did I intend to schedule a bidder’s conference for Saturday?

A: Yes, our school principals have asked us not to interfere with instructional time whenever possible.

Q: Do we accept Dallas ISD background checks? What is the background screening process?

A: Pursuant to Texas Education Code Section 22.0834, before a school district or charter school can permit individuals employed by contracting entities to work on a regular basis at a site(s) where such individuals will have continuing duties related to the contract and direct contact with students, the contracting entities must certify to the district/charter school that:

  • All such individuals hired on or after January 1, 2008 have been fingerprinted and undergone a national criminal history information record review; and
  • All such individuals hired before January 1, 2008 have undergone a name-based criminal background check.

RFP Vended Meals

Q: What is the average daily meals served, breakfast and lunch, by site?

A:

  • Ewing Campus – B @ 130, L @ 430, - S – Available, Not Implemented
  • 10th Street – B @ 180, L @ 475, S – Available, Not Implemented
  • Jefferson – B @ 80, L @ 560, S – Available, Not Implemented
  • Pafford – B @ 115, L @ 530, S – Available, Not Implemented
  • Panola – B @ 100, L @ 160, S - 40

Q: Is there a summer feeding program that will be included and if so, what are the dates, meal types and number of meals per day by site?

A: Seamless Summer Option (SSO) in June, when our regular school year ends thru the end of July. Breakfast and Lunch numbers varies due to the number of students that have to come to summer school. It can be 20 or 100 meals per campus.

Q: Will we be allowed to install our equipment at each site? Equipment would be freezer(s), oven(s) and cooler(s).

A: We are limited in our space and we would have to say NO at this time on the freezer and cooler.

Q: What equipment is owned by Trinity Basin per site? Specifically – any coolers, freezers, ovens, warmers, 3 compartment sinks, steam tables.

A: TBP does not own any coolers or freezers. 3 compartment sinks and warmers in every campus. Ovens and steam tables not all campuses have.

Q: Any specific menu requirements, such as salad bar, multiple choices for entrees, etc?

A: Open on multiple choices for entrees.

Q: Is breakfast in the classroom or the cafeteria?

A: Cafeteria.

Q: What is the timeline for transitioning to a central kitchen?

A: Two Years?

Q: Is there a timeline for implementing dinner and if so, do you have projected number of meals per site yet?

A: No timeline at the moment, No projections.

Q: Would you consider extending the due date since the site visits are only a week prior to the date the proposals are due?

A: No.